Description: The Executive Assistant to the First Selectperson provides high-level administrative and operational support, ensuring the efficient functioning of the First Selectperson's office. This role involves handling confidential information, managing communications, and coordinating various administrative tasks to support the municipality's executive leadership.

Key Responsibilities

• Administrative Support: Manage the First Selectperson's calendar, schedule meetings and appointments, and prepare necessary materials for meetings and public engagements. Maintain records and files for the office. Answers phone, emails, and other communications within the office, handling visitors to the office, and assisting with the response to them for the office under the direction and approval of the First Selectperson. Maintains records of all Board appointments to commissions and committees, assuring compliance with law and charter requirements. Prepare all legal notices for Town Meetings and Public Hearings. Maintain records on Town leases, Town-owned properties, and Town accepted roads. Review monthly financial reports, draft and submit Accounts Payable invoices/vouchers.  Maintain the Code of Ordinances and Charter, track changes and updates, and has available the documents to distribute to the public.
• Communication Management: Serve as the primary point of contact for internal and external communications, including responding to inquiries, drafting correspondence, and liaising with departments, officials, and the public. Post online minutes, agendas, and other notices as needed.
• Meeting Coordination: Organize and coordinate meetings for the Board of Selectpersons including preparing agendas, preparing packets, may take minutes or review minutes, and ensuring follow-up on action items as directed by the First Selectperson. Handles master calendar of meetings rooms and approves users and key distribution and collection. Must reserve location, announce, organize, and work on the Annual Town Meeting with the First Selectperson. Must notice, create agenda, order food/beverages (if needed) for Staff and other meetings as necessary.
• Document Preparation: Draft, review, and edit reports, memos, and other documents, including legal documents; ensure all materials are accurate and align with municipal standards.  Make sure all files and documents adhere to the FOIA requirements. Receives and prepares vendor permits for action by the Board of Selectpersons, submits Police background checks, follow up and collection fees.
• Public Relations: Assist in managing the First Selectperson's public image by working with Administrate Office Manager to coordinate press releases, social media updates, and public statements.
• Project Management: Support special projects and initiatives led by the First Selectperson, including research, data analysis, and interdepartmental coordination.
• Confidentiality and Compliance: Handle sensitive information with discretion and ensure compliance with municipal policies and procedures.
• Manage: Must assist in the interviewing and managing of high school and summer interns supporting the First Selectperson’s office.

Qualifications:

• Education: Bachelor's degree in Public Administration, Political Science, Business Administration, or a related field preferred, or combination of degree and municipal experience.
• Experience: Minimum of 3-5 years of experience in an executive administrative role, preferably within a governmental or public sector environment.
• Skills:
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Ability to handle confidential information with integrity.
• Familiarity with municipal government operations and procedures.
• Proficient in multi-tasking
• Strong Customer service skills

Working Conditions:

• Environment: Office setting with occasional attendance at public meetings and events.
• Schedule: Full-time position with standard office hours; may require evening or weekend work for meetings or special events. Currently Monday through Thursday from 8:00 AM to 5:30 PM, Town Hall is closed on Friday. (35 Hour workweek)
• Salary Range: $65,000 - $75,000 based on previous skills/experience